The City of Chula Vista promotes open competition and conducts business in a fair and impartial manner. To facilitate participation, following is a brief overview of purchasing policies and procedures.

The City of Chula Vista encourages local Minority- and Women-owned Business Enterprises (MWBE), Disadvantaged Business Enterprises (DVBE) and/or Disabled Veteran Business Enterprises (DVBE) to submit proposals as prime consultants or sub-contractors.

For more detailed information, or to schedule an appointment, please contact the Chula Vista Purchasing Division.

Small Business Procurement Assistance

San Diego Contracting Opportunities Center (SDCOC) is an economic development program of Southwestern College. SDCOC assists San Diego County small businesses with information, resources, and technical assistance they need to effectively compete for and perform on federal, state, and local government contracts. Visit SDCOC website for more information. The South County Small Business Development Center also provides a number of free workshops, trainings and classes and one-on-one coaching to entrepreneurs regarding procurement and other business development issues. Visit the website for more information.

Bid Opportunities & Vendor Registration to Planet Bids

Register online to view bid opportunities, download documents and bid on projects.

Vendor Qualification Packet

This packet has been developed to ensure the City is conducting business with vendors, contractors and suppliers that meet the City's minimum qualification standard.  Each section of this packet may not apply to your business, please enter N/A in this case. 

When do I complete & submit this packet? 

You should complete the packet and submit to the department/division that has engaged your company to work with the City. 

If you are responding to a formal solicitation the qualification packet is required as part of your response file.   

If you have been issued a purchase order or executed a contract with the City within the last eighteen months you have been qualified and are not required to complete and submit this packet. 

Click here for Qualification Packet

General Provisions

For the City's General Provisions, click here.

Terms and Conditions

For purchasing Terms and Conditions, click here.

Insurance

Requirements for Contractor/Service Provider

Requirements for Consultant/Professional Services

Requirements for Suppliers

Requirements for Environmental Contractors and/or Consultants

Requirements for Lessees

Requirements for Construction Contracts

Bid Limits

* Bids up to $10,000 may be awarded based on a single, informal quotation.
* Bids between $10,000 - $100,000 require three informal quotes.
* Equipment, materials, supplies and services, $100,000 and above, require an advertised, public bid opening.
* Public Works (non-CIP) Projects, >$250,000 require an advertised, public bid opening.

*Professional Services between $10,000-$50,000 require three informal proposals. >$50,000 require formal solicitation and selection committee.

Bid Practices

Informal bids may be e-mailed, faxed or sent by U.S. mail. Informal bids should be returned as directed in the solicitation documentation.

Formal bids are advertised on the City Website, PlanetBids or in the City's official newspaper of record, currently the Star News.

Formal bids must be returned as outlined in the solicitation documentation.

Late bids will not be considered.

In the event of a tie bid between a vendor located in the City of Chula Vista and an out of town vendor, award will be made to the local vendor.

Consultant and Professional Services

Consultant and Professional Services may be awarded based on experience, qualifications, and demonstrated competence. Selection is typically made through a competitive negotiation process. Consultants and professional service providers should submit a letter of interest to the Purchasing Division.

Payment

The City will strive to take prompt payment discounts when offered. However, prompt payment discounts offered for less than fifteen days will not be considered in evaluation of bids. In the absence of stated terms, payment will be net 30 days.

Valid Purchases

No purchase of equipment, materials, supplies, or services is valid or binding unless authorized by the Purchasing Division.

Gratuities

Gratuities in the form of entertainment, gifts, or remuneration to any City employee are strictly forbidden and may result in debarment from doing business with the City.

Surplus Disposal

Surplus equipment, materials and supplies may be sold at auction by sealed bid or via informal quotation from prospective buyers. To view upcoming auctions on electronics and miscellaneous items, please go to:

• Ken Porter Auctions | (310) 353-7140
  http://kenporterauctions.net/
  Vehicles and heavy equipment, wheeled stock
• Elian Electronic Recycling | (714) 494-3242
  https://www.elianelectronicsrecycling.com/
  Electronics and miscellaneous items

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