The City Clerk is custodian of public records for the City, to include but not limited to ordinances, resolutions, and minutes of the City Council, agreements, election-related documents, Chula Vista campaign filings, statements of economic interests, and many others.
How to Access Public Records:
Self-Service Options
Did you know you can view many City records online immediately and avoid copying fees?
Click here to browse:
Click here to view Building Permits 1992-current (for permits prior to 1992, please complete a Records Request, via the Records Request Center link below)
How to Submit a Request for Public Records
STEP 1: Click on the Records Request Center link below. This will reroute you to the Records Request Center. Click Submit a Public Records Request. If you are a first-time user, you will need to create an account. Creating an account will help to manage your requests, view your requested records, and communicate with City Clerk Records Staff. If you have already created an account, please log in to submit a new request.
STEP 2: To fill out the records request form, select the type of records you are requesting, enter the date range if applicable, and describe the records (ex. Address, APN, a DETAILED list of requested records, etc). Adding as much detail as possible will assist staff in locating the requested records without requiring additional clarification. You will then choose how you want to receive the records, (preferred method is via My Request Center) add an attachment if you have one, fill out the CAPTCHA code and Submit. You will receive a notification that your request has been submitted along with the reference number.
STEP 3: Wait to receive notice regarding responsive records. Notifications regarding your request will be sent to you via email and available in your Request Center. You will need to log in to your Request Center to view records responsive to the request. The City shall determine within 10-days from receipt of a public records request, whether the request, in whole or in part, seeks copies of disclosable public records in possession of the City [GC 6253(c)}.
Click here to access Records Request Center
Public Records Act Request
The California State Legislature adopted the Public Records Act in 1975. It is designed to give the public access to information in the possession of public agencies. The Act also provides that public records shall be open for inspection during regular office hours of the agency. The public can inspect or receive a copy of any record unless the record is exempted from disclosure under the act.
Direct Copying Fees
- Emailed records: No charge
- Paper copies of records: $1.00 for the 1st page, $0.10 each additional page
- Paper copies of State-mandated filings (statements of economic interest and campaign statements): $0.10 per page
Exceptions
Requests requiring computer programming will be charged a fee of the full cost including overhead for the time to create such document or program. Requester will be required to provide a deposit to cover estimated costs, as calculated by City staff.